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Finance guide

Payments, Invoices and Reconciliation Guide

Connect orders, server-verified gateway results, invoices, customer payments, supplier liabilities, refunds and reconciliation records.

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Who this guide is for

Finance managers, administrators, suppliers and business owners

Expected outcomes

Verify payments on the server
Prevent duplicate processing
Generate traceable invoices
Reconcile gateway and account records

Step-by-step workflow

1

Create the payment request

Associate a unique payment reference and idempotency key with the order, invoice or subscription.

2

Verify the result

Validate callback or webhook signatures and confirm the transaction with the payment provider on the server.

3

Post financial records

Update payment status, invoice balance, order state, account transaction and notifications within a safe transaction.

4

Reconcile and resolve

Match gateway settlements, identify discrepancies, process authorised refunds and preserve an audit trail.